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Becoming A Germanna Student

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Admissions- Apply Online

administrative services

All students pursuing credit programs of study and/or degrees must apply to Germanna as a first step. A returning student who has not enrolled in classes within the last 3 years must submit a new Application for Admission. See information below on completing the online Application. Make sure to fill out the Instate Tuition application (Part 5) or you WILL be charged out-of-state tuition.

VCCS Online Application for Admission Help/Guidelines

VCCS Online Application

Students who wish to pursue studies in Nursing & Health Technologies programs may have additional application requirements.

Registered nurse, practical nurse, surgical scrub & certified nurses aide

Dental Hygiene, Dental Assisting, Pharmacy Technician & other allied career opportunities.

Why do I need to create a temporary online Application for Admission login?

  • A temporary online web application login ID and password must be created to enable you to enter information, save and update your application until it is submitted, or for a period of 30 days.
  • You must create the temporary login ID and password even if you complete and submit the application in one session. If you forget your login ID and/or password, you will need to start over – there is no Help function to reset or retrieve your temporary login ID and password.
  • The temporary login ID will be used only for the purpose of creating and submitting your application. 30 days from creation or upon submission of the application, the login ID and temporary password will be deleted.
  • If you have applied within those 30 days, you will be assigned a new, permanent login ID to access: VCCS Student Information System (SIS) for registration, grades, transcripts, payments, etc.

How do I create my temporary online web application login?

  1. To create a first time temporary login ID for the VCCS Online Application for Admission, go toVCCS Online Form ,click New User, complete the information requested and click submit.
  2. Your temporary login ID will be retained until the application is submitted, or for a period of 30 days. You may save your application and return at any time within that period.
  3. The temporary Password must be at least 7 characters (and no more than 10 characters) containing 1 upper case letter (such as B), 1 lower case letter (such as t) and one or more numbers. Be sure to record your login ID and password for future use.
  4. If you are returning to the Application for Admission after having saved it (but not made your final submission to the college) – click on ‘Returning User’ and enter your temporary login ID and Password.
  5. Finalize and submit your application within 30 days from the time you create your login ID , or you will have to start over.
  6. Once you have submitted your final application for admission, you will not be able to make any changes. If corrections are necessary to information you provided, you must contact the Admissions and Records Office of either campus.
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How do I fill out the application?

  1. Collect all applicable documents, including social security card, immigration documents, tax returns, military papers, driver’s license, and voter registration before beginning.
  2. Providing your social security number is highly recommended. If not given, access to many college services will be limited , and tax reporting information will not be available. The social security number is required when applying for financial aid.
  3. Carefully read each question, click ‘?’ for the directions for filling in text boxes
  4. Complete each section.
  5. Use the left side-bar menu to view the status of each step. A green highlighted number indicates you completed that section.
  6. Clicking a SAVE & Continue button will save the information in the section.
  7. You will not be able to save a section that contains errors. Correct all errors before attempting to move to a new section.

STEP 1: Personal Information

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Name

Enter your current, complete legal name. Use the same format for your name when applying to multiple colleges.

Former Name

Enter name you used in the past.

Career

Select the CREDIT career when planning to enroll in classes for which you will receive college credit. Select the Non Credit career (Workforce & Community Education) when planning to enroll in classes identified as Non-Credit or Workforce & Community Education for which you will be earning continuing education units.

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Term

Select the term that you would like to enroll in classes


STEP 2: Address Information

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Mailing Address

Enter the street number and name on the first line. Enter an apartment number on the second line. Do not add both street address and PO Box information.

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STEP 3: Additional Personal Information

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Ethnicity

Select an ethnic group from the drop down

Gender

Select your gender (Male, Female)

Citizenship

Select a U.S. Citizenship status


STEP 4 - Educational History

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High School Information

  1. Click on Edit High School
  2. Select the appropriate high school level
  3. If you attended or are attending a high school in the U.S. – Click ‘Select’ to enter school name or search for your high school by name or state . If you high school is not listed, check the box that indicates ‘My high school does not appear in the list above’.
  4. Enter your graduation date or anticipated graduation date (MM/YYYY) even if your high school did not appear in the list. If you do not know the diploma type you earned, select ‘Standard’.
  5. If you are a home schooled student, you will select either Virginia or Out-of-State and enter your graduation date or anticipated graduation date.
  6. If you earned a GED – you will select either Virginia or Out-of-State and enter the date you received your GED – Award Date with Month and Year.
  7. If you attended a high school outside of the United States – select ‘ Foreign High School’ and you will enter your graduation date or anticipated graduation date

Note: Department of Defense (DODDS) schools outside the US are considered foreign high schools for purposes of this application.

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Add a College

If you attended any college, click Add a College to enter college data. A search box will be provided for you to find your college by state and name. Click Add College and review the information. You can edit or delete your entry. You may add up to 5 colleges attended by clicking ‘Add a College’.

If you attended a college in a foreign country, click on the Search Box and check the box for ‘I attended college outside the U.S.’ Enter your attendance dates and degrees earned.

If you did not attend any college, skip to Family Educational Background

Family Educational Background

You must select an option from the drop down. This information is collected for statistical purposes only and has no bearing on your admission process.


STEP 5: Educational Goals

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What is your current goal?

  • If you want to pursue a degree, certificate or diploma, select a plan from drop down box. If you are currently in high school or home school, you may not select a plan to pursue a degree at this time. Select the option ‘I do not plan to pursue a degree at this time’.
  • If you do not intend to pursue a degree, certificate or diploma, select a reason for taking classes. If you are currently in high school or home school, you must select one of these options for dual enrollment: 041, 042, 043 or 04A.

Types of Degrees and Certificates :

See the College Catalog or contact a Counselor for details

AA = Associate in Arts Degree

AAA = Associate in Applied Arts Degree

AAS – Associate in Applied Science Degree

AS = Associate in Science Degree

CERT = Certificate

CSC = Career Studies Certificate


STEP 6: In-State Tuition

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Apply

  • This takes you to the domicile questionnaire which will determine if you qualify for in-state or out-of-state tuition. Any student who wants to pay the in-state tuition rates must complete this questionnaire.

Skip

  • This automatically gives you out-of-state tuition status and will charge out-of-state tuition. It takes you directly to the SUBMIT Application Page.

In-State Tuition Questionnaire (sample)--answer all questions that are presented to you

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When you complete the questionnaire, you will receive a summary of the questions and the answers you provided.

Confirm your answers and then select one of the following options:

Continue your application, Restart the questionnaire or Discard your questionnaire

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Select ‘Continue your application’ to proceed to the final submission process.

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Select Submit Application – this submission process will take a few minutes. Do not click Submit Application more than once. When the process is complete, you will receive confirmation that your application has been submitted successfully with the college and term information. Click ‘Continue’ on each page for the following information:

  • your Official Student Information SIS ID
  • your Username and Password
  • your Tuition Information – In-State or Out-of-State Classification
  • Special Notices – additional documentation or information that may be required to complete your admission process
  • Academic Information – your assigned plan of study. If you selected a plan of study that requires special admission such as those in Allied Health and Nursing, you will assigned to General Studies.
  • Application Summary – Print Apply Onlinethe application summary page so you have a record of all information associated with your application process.

How do I apply for Credit Classes and Non-Credit Classes at the same college?

  1. A new application must be completed for each ‘Career’. GCC has two ‘careers’ – Credit and CEU (Non-Credit).
  2. You can use your temporary login ID and Password within 30 days and select ‘Returning User’ and ‘APPLY’ rather than ‘Review’.
  3. Prior application means you already have a student ID. Use the existing student (EMPLID) SIS ID when applying for another ‘Career’.
  4. Information you entered such as name and address will default from your initial application. Select the career for the ‘new’ application – Credit or CEU
  5. Providing your social security number is highly recommended. If not given, access to many college services will be limited , and tax reporting information will not be available. The social security number is required when applying for financial aid.

How do I apply to more than one community college?

  1. A new application must be completed for each college you plan to attend. However, you can use your temporary login ID and Password within 30 days and select ‘Returning User’ and ‘APPLY’ rather than ‘Review’.
  2. Prior application to or attendance at any Virginia Community College means you already have a student ID. Use the existing student (EMPLID) ID when applying to another college.
  3. If you have more than one student ID and are unsure which one to use, contact the college you plan to attend. Your current or former name must be entered exactly as it was used on previous applications.
  4. Providing your social security number is highly recommended. If not given, access to many college services will be limited , and tax reporting information will not be available. The social security number is required when applying for financial aid.

What to do if you are unable to submit an application on line or if you have received any error message when trying to apply with the on-line application ?

  1. Submit a hard copy of the application for admission to any campus Admissions and Records Office for processing. Go to the GCC Home Page for the link to print the paper application.
  2. Contact the Admissions and Records Office at either campus for assistance.

Should you have any questions or need assistance, please contact the Admissions & Records Office @ either campus.
LGC (540) 423-9122 or FAC (540) 891-3020