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College Wide Policies - Responsible Computing Policy

Catalog and Student Handbook

Germanna Community College’s computers, networks and information systems exist to promote shared access to computing, communication and information systems necessary to support the College’s mission of teaching research and community service. Thus, all account holders of College information facilities have responsibility to use these systems in a respectful, ethical, professional and legal manner.

Germanna’s Responsible Computing Policy applies to any individual using GCC-owned or leased computers, networks, Internet connections, and communications systems transmitting either data, voice or video information. Activities involving these systems shall be in accordance with the VCCS Computer Ethics Agreement, Policy on Use of the GCC Web Server, GCC Technology Security Plan, the College’s Standards of Conduct for students, other related policies in the GCC Faculty and Student Handbooks and relevant state federal and international laws.

All users of College information facilities are required to demonstrate respect for:

  • the privacy of others;
  • intellectual property rights (copyrights, trademarks, licenses, etc.) and ownership of information;
  • the operation and integrity of the various information systems;
  • individuals’ rights to be free of intimidation, harassment, and unwarranted annoyances;
  • relevant state and federal laws relation to information technology.

While the College recognizes and respects the privacy of all users, it cannot guarantee confidentiality in the use of any College information system. Electronic records retained on College systems are subject to state and federal Privacy Acts as well as the Freedom of Information Acts. Individuals are advised that e-mail messages are written records that could be subject to review with just cause and they may be subject to Freedom of Information Act and legal investigation requests. In addition, College system administrators may view any files, including e-mail messages, in the course of troubleshooting system problems. System administrators have the authority to do this and will treat any information on the systems as confidential. World Wide Web information located in designated web directories will be considered public information if read access is granted.

Access to College information systems is a privilege and may be revoked for reasons including, but not limited to, violations of the Responsible Computing Policy attacking the security of the system, modifying or divulging private information such as a file or mail contents of other users without their consent, modifying or destroying College data, or using the national networks in a manner contrary to established guidelines. Access may be revoked at any time on a permanent or interim basis by the College system administrators in order to safeguard College resources and protect College privileges. Individuals responsible for abusing the College’s Responsible Computing Policy will be held accountable and may be subject to disciplinary action. Revocations may be appealed

Persons who are victims of computer abuse, harassment, other’s malicious behavior, and unauthorized account access should report them to the Academic Computing Center Supervisor or the Technical Services Manager. For investigative purposes, individuals are advised to retain harassing e-mail messages, dates and times of unauthorized access, etc. Cases will be handled confidentially.