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Safety, Security and Emergencies

Auto Accidents

Common property damage automobile accidents can occur in the parking lots. Campus police should be immediately notified in the event of an on-campus accident. If a driver strikes an unoccupied vehicle they should report their actions to the campus police so the damage can be assessed and a report can be taken. Personal injuries caused during an automobile accident may require medical assistance and should be immediately reported to campus police. Failing to report an automobile accident is violation of Virginia Law.

Children On Campus

Children should not be brought to the campus in lieu of appropriate child care. College facilities cannot accommodate the care of children while parents are working or attending class. The College and its staff cannot be responsible for the safety and welfare of children. Children cannot be brought into classrooms, laboratories, the Testing Center, the Tutoring Center, or the Academic Computing Center because of disruption of instruction or study, exposure to material unsuitable for children, and possible danger to the children. Children on campus must be supervised by a parent or guardian at all times, and the parent or guardian is responsible for seeing that the children are mindful of others using College facilities. This applies to all children under the age of 18 years who have not been admitted to the College.

Fire Emergencies

If you see a fire or the smoke from a fire the first thing to do is PULL THE FIRE ALARM pull station. They are located on the wall in the corridors near the fire exit doors. This action gives everyone in the building an opportunity to be notified of the threat and starts the evacuation of the building. A fire can also be reported by dialing 2911 from any of the college phones in the classrooms and offices or 540-727-2911 from a cellular phone to get the campus police. Do not attempt to fight the fire until the alarm system has been activated. Fire extinguishers are located on the walls near the fire exit doors. Students are encouraged to learn the location of the extinguishers and learn how to use them properly. Students evacuating the buildings should gather in the parking lots where a light pole is identified with two large yellow reflective stripes. This is the designated assembly area for students and staff.

HIV Infection Information

The HIV Infection information at Germanna Community College has been developed and applied in accordance with the guidelines set forth by the American College Health Association. Questions may be directed to the Dean of Student Development.

The existence of any form of HIV infection will not be considered in the admissions process. Students with HIV Spectrum Disease will be allowed regular classroom attendance and use of College facilities in an unrestricted manner as long as they are physically able to attend class.

The College will not ask students to respond to questions about the existence of HIV infection. However, students are encouraged to disclose knowledge of potentially serious medical conditions (for example, HIV infection) so appropriate education, counseling and/or referrals may be made. This, like all other medical information, will be handled in strictest confidence. Information about free anonymous testing is available through Counseling Services.

There are specific guidelines for students enrolled in the College’s nursing program and students and faculty involved with biological research in the laboratory setting and published in the Nursing Program Student Handbook.

A person with advanced stages of HIV infection will be considered as having a disability and will have the legal rights guaranteed to disabled persons. Existing support services for persons with disabilities will be made available to persons with HIV infections.

Inclement Weather

In the event of an emergency or inclement weather, a decision regarding a closing or late opening will be made by 6:00 a.m. In the absence of any announcement, classes will be held.

Announcements will be made as follows:

Announcements: Closing announcements will be posted on www.germanna.edu. Announcements will be broadcast on local radio and television stations, and an E2Campus message will be sent.

Day Class Closings: When an individual campus is closed, all classes are canceled at that particular campus. No faculty, staff or students involved at that particular campus are to report to that campus except essential personnel who are to report as soon as possible. Closings occurring during the day will be announced by the Deans of Instruction on each campus and communicated to any other appropriate locations through site administrators.

Evening Class Closings: If a decision is not made by 6:00 a.m., an announcement regarding the cancellation of evening classes will be made as soon as possible but not later than 4:00 p.m. If there is no announcement, classes will be held.

Late Openings: Classes will begin when the college officially opens and any remaining time for instruction will be utilized. For example, if the class is scheduled to begin at 9:30 a.m. and the College opens at 10:00 a.m., instruction for that class will commence at 10:00 a.m.

Safety Notice: If classes are held, each individual must assess conditions at the point from which that person is traveling since conditions can vary greatly throughout the service region. No one is expected to place attendance above personal safety. However, if a student does miss a class, it will be the student’s responsibility to contact the professor as soon as possible to make arrangements for completing class work.

Lost and Found

Report all lost and found articles to Security. “Found” articles may be claimed at the same office. Unclaimed items will be donated or discarded on a monthly basis.

Medical Needs

The College does not provide health services on campus. Medical care is the responsibility of each student. However, in the case of serious injury or medical emergency, the rescue squad will be called. To report a medical emergency contact campus police directly at 2911 using a college classroom or office phone, or if using a cell phone call 540-727-2911. The phone number for Campus Police is located on every class room phone instrument. College Police and Security officers are trained and certified in First Aid/CPR and with the use of an AED (Automatic External Defibrillator). Officers are equipped with emergency medical response bags in which they use to assist them with calls involving medical emergencies here at the college.

AED units are located throughout the campus and are available to assist a person having a heart attack. Look for the AED sign on the corridor walls to locate a unit. The units can be removed and taken to the location of the heart attack victim. Instruction for using the AED equipment is found with the equipment and instructions are audibly transmitted while using the equipment.

Motorist Assistance Program

The Department of Police & Security Services are here to help you when you are on campus and have trouble with your car, such as retrieving keys from locked vehicles and jump starting dead batteries. Our staff is ready to lend a helping hand, free of charge. To summon our services, contact the campus police dispatch center at 640-891-3079.

Officers will respond and have tools to assist. This does not guarantee they will be able to get your car started or get your car unlocked, however it is free and worth a try. For the safety of college Police & Security Services officers, and to prevent damage to your vehicle, the Motorist Assistance Program may not be available for all makes and models, college locations, and certain services may be limited during inclement weather when lightning is present. During the summer and winter sessions, this service is available on a limited basis. During busy times of the day or under certain circumstances, we may have an extended response time or be unavailable to assist you.

Registered Sex Offender

Section 23-2.2:1 of the code of Virginia requires that the VCCS send enrollment information to the Virginia State Police concerning applicants for admission. This information is transmitted electronically and compared against the Virginia Criminal Information Network and National Crime Information Center Convicted Sexual Offender Registry. Language on the web application informs applicants that their information is being transmitted to the State Police. In the event that the State Police determine that an applicant to Germanna Community College is listed on the Sex Offender Registry, the State Police will notify Germanna Community College via the College Police. The College will be notified as to the prospective student’s name and the charge for which the prospective student was convicted.

Registered sex offenders applying for admission to Germanna Community College will be required to meet with the Dean of Student Development and the Chief of Police before being approved for admission. Students identified as sex offenders after having attended classes will be required to meet with the Dean of Student Development and the Chief of Police within 10 working days after such notification. The Dean of Student Development, working with advice from the Chief of Police will make an admission decision after meeting with the applicant. If a student who is a registered sex offender is admitted to the College, a link to the student’s page in the Commonwealth of Virginia Sex Offender Registry will be posted on the College web site. This link is available for review by all staff and students. In accordance with its published admissions policy, the College reserves the right to evaluate and document special cases and to refuse admission to applicants if such refusal is considered to be in the best interest of the College. Students may be denied admission if there is reason to believe that they present a danger to themselves, other students, faculty members and/or staff. Applicants who register for classes and become a student before the College receives notification of their status on the sex offender registry may be subject to revocation of admission. An applicant who is denied admission or had admission revoked may invoke his/her right to an appeal process. If the applicant is denied admission to the College, he or she may appeal in a written letter to an Admissions Review Committee. The Dean of Student Development will notify the applicant of the decision and the right to appeal. The Admissions Review Committee is made up of 3 teaching faculty members. For the purpose of reviewing an admissions appeal from a registered sex offender, the Admissions Review Committee will be convened by the Registrar. The appeal will be approved or denied by simple majority vote. The decision of the Admissions Review Committee is final.

Reporting Suspicious Activity

If you see an activity or a person, which could harm others or be potentially threatening to those in the immediate area, contact the campus police by dialing 2911 from a campus phone or 540-727-2911 from your cellular phone. The phone number for campus police is located on every class room phone instrument. Your interest in everyone’s safety does make a difference. Prompt reporting of information could save lives.


TIPS is a Threat Assessment, Incident Management and Prevention Service. It allows students, staff, faculty and others to confidentially report concerning behaviors or potentially harmful incidents. TIPS does not replace 911 for emergency situations. It is used to report situations where a person may cause harm to self or to others. TIPS allows this information to be communicated to the appropriate personnel and investigated immediately for a proactive response to maintain a safe campus. The link to TIPS is at the bottom of the Germanna Community College home page

Responsible Computing

Germanna Community College’s computers, networks and information systems exist to promote shared access to computing, communication and information systems necessary to support the College’s mission of teaching research and community service. Thus, all account holders of College information facilities have responsibility to use these systems in a respectful, ethical, professional and legal manner.

Responsible Computing applies to any individual using GCC-owned or leased computers, networks, Internet connections, and communications systems transmitting either data, voice or video information. Activities involving these systems shall be in accordance with the VCCS Computer Ethics Agreement, Policy on Use of the GCC Web Server, GCC Technology Security Plan, the College’s Standards of Conduct for students, other related policies in the GCC Faculty and Student Handbooks and relevant state federal and international laws.

All users of College information facilities are required to demonstrate respect for:

  • the privacy of others;
  • intellectual property rights (copyrights, trademarks, licenses, etc.) and ownership of information;
  • the operation and integrity of the various information systems;
  • individuals’ rights to be free of intimidation, harassment, and unwarranted annoyances;
  • relevant state and federal laws relation to information technology.

While the College recognizes and respects the privacy of all users, it cannot guarantee confidentiality in the use of any College information system. Electronic records retained on College systems are subject to state and federal Privacy Acts as well as the Freedom of Information Acts. Individuals are advised that e-mail messages are written records that could be subject to review with just cause and they may be subject to Freedom of Information Act and legal investigation requests. In addition, College system administrators may view any files, including e-mail messages, in the course of troubleshooting system problems. System administrators have the authority to do this and will treat any information on the systems as confidential. World Wide Web information located in designated web directories will be considered public information if read access is granted.

Access to College information systems is a privilege and may be revoked for reasons including, but not limited to, violations include: attacking the security of the system, modifying or divulging private information such as a file or mail contents of other users without their consent, modifying or destroying College data, or using the national networks in a manner contrary to established guidelines. Access may be revoked at any time on a permanent or interim basis by the College system administrators in order to safeguard College resources and protect College privileges. Individuals responsible for abusing the College’s Responsible Computing guidelines will be held accountable and may be subject to disciplinary action. Revocations may be appealed via the procedures outlined in the GCC Faculty, Classified Staff or Student Handbooks, as appropriate.

Persons who are victims of computer abuse, harassment, other’s malicious behavior, and unauthorized account access should report them to the Academic Computing Center Supervisor or the Technical Services Manager. For investigative purposes, individuals are advised to retain harassing e-mail messages, dates and times of unauthorized access, etc. Cases will be handled confidentially.

Sexual Assault and Sexual Misconduct

Germanna Community College will not tolerate sexual misconduct in any form. Sexual misconduct is a flagrant violation of the behavioral expectations for a college community. An educational institution is a community of trust whose very existence depends on the recognition of each individual’s importance and value. This trust creates the freedom for each individual to live, think, act and speak without fear of physical harm. Sexual misconduct shatters that bond of trust. All reported violations shall be regarded as serious and will be fully investigated. Acts of sexual misconduct may be punishable through civil and criminal proceedings, as well as through the College’s disciplinary processes. This shall apply to all students and employees of Germanna Community College. Additional information may be found in the Germanna Community College Title IX - Sexual Violence, Domestic Violence, Dating Violence, and Stalking Policy located in the Appendix or at http://www.germanna.edu/germanna-policies/.

Germanna Community College informs students about the prevention of sexual misconduct and assault. In order to do this, a variety of programs and resources are made available annually to students, faculty and staff. This may include, but is not limited to, presentations by College Police Department personnel, local experts, and other law enforcement representatives, literature and brochures, Red Flag campaign, Rape Aggression Defense Training® (R.AD.) and publication of information in the college catalog. In addition new students who enroll in student development courses receive information on topics relating to personal awareness and prevention of sexual assault, misconduct and harassment.

In the event of a sexual assault or any sexual misconduct, the victim should first seek safety. The college strongly urges that a student who has been sexually assaulted to immediately contact the College Police. However, they may also choose to contact a College Counselor or Dean of Students.

Students can choose to pursue criminal proceedings and also file a complaint with the College, or the student can choose to just do the latter.

Counselors and Police/Security personnel on duty can be found:

Campus Police Emergency Number: (540) 891-2911 or 2911 from any college IP phone.

Fredericksburg Area Campus

V. Earl Dickinson Building, Counseling Center Room 201, (540) 891-3021

Workforce Building, Police/Security, Main Lobby, (540) 891-3079 or (540) 834-1079

Locust Grove Campus

French Slaughter Building, Counseling Center, Room 205, (540) 423-9123 and Police/Security, Room 112, (540) 423-9044

Joseph R. Daniel Technology Center - Culpeper

Daniel Technology Center, Police/Security, Room 125, (540) 937-2920

Stafford County Center

2761 Jefferson Davis Highway, Suite 107, Stafford, VA 22554, (540) 288-8830

Some of the resources available in the community to assist with crisis intervention and victim assistance are:

Culpeper Area

Chrysalis Counseling Center

(540) 727-0770

Culpeper Regional Hospital

(540) 829-4100

Rappahannock Rapidan Community Services

(540) 825-3100

Fredericksburg/Spotsylvania Area

Mary Washington Hospital

(540) 891-2603

Spotsylvania Regional Medical Center

(540) 498-4000

Rappahannock Area Community Services Board (serves several counties)

Fredericksburg Main Number

(540) 373-3223

24 Hour Crisis Intervention Hotline

(540) 373-6876

The Rappahannock Council against Sexual Assault (Provides crisis counseling, victim assistance and advocacy.) (540) 371-1666

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