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Student Services - Paying Tuition

Catalog and Student Handbook

Tuition payments may be made by cash, check, money order, or by one of the following payment cards: Visa, MasterCard, or American Express. The payment may be made in person or on web at

Deferred Payment: The College may offer deferred payment dates during specified registration periods. See Important Academic Dates on the college’s homepage.

Student Payment Plan: Automatic Payment Plans are available for tuition and fees. These plans are offered through Nelnet Business Solutions, a payment plan service provider that has contracted with the college. Enroll in the Automatic Payment Plan on the web at

Refund Policy: Students may drop courses and receive a full refund through the Last Day to Drop with a Refund for the session and term the course is associated with. These dates can be found on the homepage under Important Academic Dates. Students must drop courses by using the myGCC link on the Germanna homepage or by submitting a Drop/Add Form to the Admissions and Records Office in order to receive a refund. All refunds will be in the form of a check issued to the student, with the exception of payments made online using the QuikPay online payment system. These refunds will be applied to the payment card whenever possible. All refund checks will be mailed from the Commonwealth of Virginia, Department of the Treasurer, made payable to the student and sent to the address on file in the student’s record. Refunds are typically processed within 2 weeks of the “Last Day to Drop with Refund” and take approximately 15 business days to be received by mail. If a refund is to be credited against a payment card, the card will be credited within the 15 business days of the refund process date. Students seeking an exception to the tuition refund policy due to mitigating circumstances must contact the Admissions and Records office. Refunds will not be authorized after the refund deadline unless mitigating circumstances are documented and approved by the Dean of Enrollment Services. Refunds will be approved in accordance with VCCS policy.

Note: If a student eligible for a refund has an outstanding debt to another State agency, the Commonwealth Treasurer’s Office may apply the refund to the outstanding debt.

Past Due Balances, Returned Checks & Late Charges: Failure to pay in full at the time goods, or services are rendered or when billed will result in one or more of the following actions. Returned checks will incur a handling fee of $35.00 (subject to change). If the debt is not satisfied within 10 days, the student may be dropped. If the matter is referred for collection to an attorney or to a collection agency, then the student will be liable for attorney’s fees or additional collection fees of up to 25% (subject to change) of the then unpaid balance. Requesting goods or services will be deemed to be acceptance of these terms.