ADMINISTRATION

 

Policy 10160

Fund-Raising & Canvassing by Student & Community Groups

 

 

1.      Purpose

 

This policy provides guidelines for soliciting of funds at Germanna Community College for the benefit of student organizations and selected community-based charitable organizations.  This policy allows for limited, appropriate activities that are organized to raise funds on campus.  These activities must be conducted in the context of maintaining a productive learning and working environment for students and employees.

 

2.      Policy

 

2.1     Student clubs and organizations.

 

2.1.1        All funds raised in the name of Germanna Community College or an approved College student organization must be used to support and advance the mission of the College.  Fund-raising activities conducted by recognized College student clubs and organizations require the approval of the Director of Student Services.  An individual student or a student group which is not affiliated with a formally recognized College club or organization must obtain approval from the Director of Student Services for any fund-raising effort that uses the name of Germanna Community College in its promotion.  Approval may be requested by submitting an Activities Request Form, available in the Office of Student Services. 

 

2.1.2        Procedure.  The proceeds of all fund-raising activities must be deposited with the college Business Office within 2 business days of receipt.  All expenditures must be supported with original invoices or sales receipts.  Requests for payment and/or reimbursement of expenses will follow College procurement guidelines that are available in the Business Office.  Fund-raising activities that support the Germanna Community College Educational Foundation are governed by bylaws of the Germanna Community College Local Board and the Foundation Board.

 

2.2     Community-based charitable organizations.

 

2.2.1        Organizations not affiliated with Germanna Community College may also seek permission to raise funds on college property to benefit causes that are not directly related to the college’s mission.  Such requests may be approved when the College’s participation results in a clear benefit to the community at large.

 

2.2.2        Procedure.  Community-based requestors are to submit the Application for Use of Facilities form a minimum of ten business days in advance of the proposed event.  Mail the form to:

 

Director of Institutional Advancement

Germanna Community College

2130 Germanna Highway

Locust Grove, VA 22508

 

The request should state the purpose of the fund-raising activity, and how, when and where funds would be raised.  The Director of Institutional Advancement will coordinate with the campus Chief Administrative Officer to determine the appropriateness of the activity, the level of support the college can provide, and to review potential conflicts with other events. 

 

3.      Reference

 

Germanna Community College Catalog and Student Handbook, 2001-2003

 

4.      Points of Contact

 

Robert Morris, Director of Institutional Advancement

Pam Frederick, Director of Student Services

 

5.      Approval and Revision Dates

 

Updated and Approved by President’s Council - Oct. 8, 2001