FACILITIES MAINTENANCE
1.0
Purpose
This is a statement of policy regarding access
control of buildings and property owned or operated by Germanna Community
College. This policy will serve as the
framework by which keys to College buildings will be issued, monitored, and
maintained. The Facilities Manager
shall implement and oversee the procedures set forth herein.
The Facilities Manager
shall work closely with the campus communities to ensure that all College
access needs are met.
1.1.
Objectives
1.1.1. To achieve maximum physical
security with minimum logistics.
1.1.2. To establish control of the
campus key system, including key duplication and distribution.
1.1.3. To establish a recorded
chain of accountability for all keys issued.
1.1.4. To restore physical
security in a timely manner whenever key control has been compromised.
2.0 Policy
This policy
applies to any individual who is granted authorized access to any Germanna
Community College property and to all keys and devices that control access to
Germanna Community College.
2.1.
Individual Responsibility
2.1.1. No person shall knowingly
possess an unauthorized key to property owned by the Commonwealth of Virginia
through Germanna Community College. The
Buildings & Grounds Department are the only authorized vendors for College
keys.
2.1.2. All keys remain the
property of Germanna Community College.
Keys that are no longer needed shall be promptly returned to the
Facilities Manager.
2.1.3. All members of the College
community are responsible for keys assigned to them.
2.1.4. Lost or stolen keys must be
reported immediately through the appropriate department head to the Facilities
Manager.
2.1.5. The installation, changing,
or removal of locks shall be performed only by an authorized Buildings &
Grounds employee.
2.2.
Departmental Responsibility
2.2.1. Vice Presidents, Deans,
Directors, or Department Heads, or their specific designates shall be the only
personnel authorized to request keys or lock changes within their respective
departments. Departmental designates
shall have their authority delegated in writing by their respective
departments.
2.2.2. Each department is
responsible for enforcing a key return policy.
All faculty and staff members must promptly surrender all College keys
assigned to them upon termination or transfer to another department.
2.2.3. Keys are not to be
transferred from their assigned carrier to another without approval from the
Facilities Manager.
2.2.4. Each department is responsible
for the total cost of lock changes and new keys to secure areas comprised by
lost or stolen keys.
2.3.
Policy Enforcement
2.3.1. The College regards any
violation of this policy as a serious threat to security, including security
compromises caused by failure to retrieve keys from departing users.
2.3.2. Individuals who violate
this policy are subject to the terms described in sections 18.2-503
and 18.1-408 of the Code of Virginia and applicable
sections of the Standards of Conduct and Performance for State Employees.
3.0 Procedures
3.1. Any
Departmental Service Requests for lock changes and/or keys should be completed
and forwarded to the Facilities Manager.
For assistance in proper completion of request, please contact the
Facilities Manager.
3.2. The department requesting keys will sign
an Employee Agreement, which will be filed in the Facilities Manager’s
Office. Once the key orders are
completed, the keys will be delivered to the assignee.
4.0 Definitions
5.0 References
5.1
Virginia Tech, Policy 5620: Access Control: Key Control Policy.
5.2
Code of Virginia, 18.2-503.and 18.1-408.
5.3
Standards of Conduct and Performance for State Employees.
6.0 Point
of Contact
Garland Fenwick
Facilities Manager
(540) 972-3107
7.0 Approval
and Revision Dates
Garland Fenwick ................................................................. July,
2002
President’s Council.............................................................
October 7, 2002