FACILITIES MAINTENANCE
1.0
Purpose
The Manager of Facilities
at Germanna Community College is charged with the responsibility for the
design, construction, and maintenance of the College buildings and
grounds. The purpose of this policy is
to provide the necessary structure to successfully manage this
responsibility. To achieve this, the
following objectives must be met:
1.1
College facilities must be designed, constructed, renovated, and
maintained in accordance with the Virginia Uniform Statewide Building Code
(VUSBC), the Americans with Disabilities Act (ADA), and the Uniform Federal
Accessibility Standards (UFAS).
1.2
The College must comply with building permitting procedures developed and
enforced by the Virginia Department of General Services.
1.3
The design, construction, renovation, maintenance, and repair of College
facilities must be accomplished in a manner consistent with the College’s
master plan, historic preservation concerns, College standards of quality and
aesthetics, and environmental health and safety standards.
1.4
The public and private investment in the College facilities must be
protected by providing appropriate control over the manner in which they are
maintained and renovated.
1.5
The College’s records of its facilities must be kept current.
1.6
The work performed on College facilities must be done by qualified
tradesmen in accordance with legal requirements.
2.0 Policy
2.1.
All non-capital construction,
renovation, and maintenance of College owned facilities, and the installation
of equipment within those facilities, shall be accomplished under the
management and direction of the Buildings & Grounds Department. This policy shall not apply to capital
projects, leased facilities, or portable equipment.
3.0
Procedures
3.1.
The Facilities Manager shall be
the single point of contact for all College work covered by this policy. Members of the College community wishing to
pursue any activity which involves the construction, renovation, maintenance,
or repair of any College facility shall contact the Facilities Manager to
initiate these activities.
These
may include:
·
Procurement of professional design
services, including the hiring of architect-engineering firms to prepare plans
and specifications for facilities projects.
·
Preparation of designs.
·
Procurement of labor and
materials.
·
Accomplishment of the work itself.
Questions about project
feasibility, cost estimates, College procedures, and similar issues should also
be directed to the Facilities Manager.
3.2.
The Facilities Manager shall work
with other College departments and outside regulatory agencies to develop and
implement procedures to ensure full compliance of the design and execution of
the work with applicable codes, standards permitting requirements and other
College concerns. These contacts shall
include, but are not limited to:
·
Virginia Community College System
(VCCS)
·
Germanna Community College
Information Technology Department
·
Virginia State Fire Marshal’s
Office
·
Virginia Department of General
Services – Division of Engineering and Buildings
3.3.
The Facilities Manager shall
establish procedures by which other College departments with qualified staff
can be authorized to perform certain types of building maintenance and repair. These procedures shall establish the minimum
qualifications needed, define the scope of work to be covered, and ensure that
permitting requirements are met.
Authorizations issued under these procedures must be in writing.
3.4.
The Facilities Manager shall
ensure that the requirements of this policy are enforced. The Facilities Manager has been designated
as the Agency Representative to enforce the Department of General Service’s
VUSBC building permit program for the College.
This policy establishes the College mechanism for implementing the
permitting program, and assuring compliance with the VUSBC for all work done in
our facilities. These are legal
requirements that affect the safety of College facilities.
4.0
Definitions
4.1.
Building service
equipment: The fixed equipment associated with any mechanical, electrical,
plumbing, elevator or fire protection system within or serving a facility.
4.2.
Capital project: Any
construction or renovation project with a total project cost of $500,000 or
greater; or a general fund project involving new construction, with a total
project cost of $250,000 or greater.
4.3.
Facility: Any portion
of a building, structure or area, including the site on which the building,
structure or area is located, wherein specific services are provided or
activities are performed. This includes
all utilities, systems, and building service equipment associated with the
facility.
4.4.
Maintenance: Work
performed at a facility or the fixed systems and building service equipment
therein, for the purpose of maintaining quality and function.
4.5.
Non-capital project: Any project
which does not meet the definition of a capital project.
4.6.
Portable equipment: Equipment used within a facility but without
permanent connection to the building’s utility services.
4.7.
Renovation: Any work to
a facility or the fixed systems and building service equipment therein which is
done to improve the existing level of quality and functionality or to
accommodate a change in the nature of the use of space within a building or
facility.
4.8.
Repair: The
reconstruction or renewal of any part of an existing facility for the purpose
of maintenance or restoration of its state.
5.0
References
5.1.
Virginia Polytechnic
Institute and State University, Policies and Procedures, February 28, 1999.
5.2.
Americans with
Disabilities Act
5.3.
Annual Permit for
Construction of State-Owned Buildings and Structures (issued by the Department
of General Services, first issue dated July 1, 1998)
5.4.
Commonwealth of
Virginia Employee Standards of Conduct
5.5.
Uniform Federal
Accessibility Standards
5.6.
Virginia Uniform
Statewide Building Code
6.0 Point of Contact
Garland Fenwick
Facilities Manager
(540) 727-3107
7.0 Approval and Revision Dates
Reviewed and
Approved by:
Garland Fenwick
(June, 2002)
President’s Council (August 12, 2002)