Goals 2014-2015

In support of the Chancellor’s Goals Supporting Achieve 2015

Approved by the State Board on May 22, 2014

July 2014 through June 2015

Print Germanna's Goals

Preamble

To contribute to the economic and civic vitality of the commonwealth and its international competitiveness, Virginia’s Community Colleges commit to increasing access to affordable education and training for more individuals so they acquire the knowledge and skills to be successful in an ever-changing global economy.

In support for the above, Germanna Community College has established strategic planning initiatives considered critical to achieving its Mission and realizing its Vision.

These initiatives are:

  • Become a Learning-Centered college, where quality teaching and support services foster student learning and success.
  • Develop outreach efforts, programs, and services that fulfill the promise of affordable access to educational opportunities and workforce development for all the constituents of our service area.
  • Develop partnerships and alternative resources to better enable the College to achieve its mission.
  • Invest in people through professional development, recognitions and rewards systems.
  • Develop systems of continuous improvement and a culture of accountability to be better stewards of the resources and mission in our care.

Access

Increase the number of individuals who are educated and trained by Virginia’s Community Colleges by 50,000 to an annual total of 423,000, with emphasis on increasing the number from underserved populations by at least 85,000 individuals.

1.

Increase Enrollment from Underserved Populations

Increase enrollment from underserved populations by 3% over 2014-15.

Goal 1a: Increase enrollment of underserved populations at GCC by 3% over 2013-2014.

 

2.

Educational Programs

Annually develop 10 new academic programs (degree, certificate, or career studies certificate) that respond to emerging, critical workforce needs, particularly in STEM-related areas (science, technology, engineering, and mathematics).

Goal 2a: Develop at least 3 new academic programs (degree, certificate, or career studies certificate): Possible programs include Culinary Arts, Homeland Security, Multi-media Specialization.

Goal 2b: Redesign the Engineering Technology Certificate, Horticulture, and IST programs.

   

3.

Virginia Education Wizard

Increase the total number of profiles created in the Virginia Education Wizard by 70,000, to include 45,000 profiles created by Virginia students in grades 7 through 12 and 12,000 profiles by Virginia community college students. Increase the total number of Career and Course Planners in the Wizard by 3,000. Increase the total number of Wizard Mobile users by 3,000.

Goal 3a: Increase the number of profiles created by credit students at GCC by 10%

 

4.

Establish and Implement Core Elements across all VCCS Coaching Services

Coaching participants will receive services in each of the four key coaching elements of college and career transition: career assessment, career planning, financial aid, and college or career entry, and all colleges will see a 10% increase in the percentages of participants in each program with who have completed all four services.

Goal 4a: Increase coaching by at least 10% through recruitment and hiring of up to seven student success coaches.

Goal 4b: The on-Ramp Specialist will serve 38 clients through credit and non-credit programs.

Goal 4c: The Adult Career Coach will serve a caseload of 65 or more new participants during the 2014-2015 grant year.

 

5.

Expand Shared Distance Learning Model

Expand participation in shared distance learning model to all remaining colleges. Explore the feasibility of adding more course-originating colleges to the model.

Goal 5a: Germanna will join the course-originating colleges and offer at least one course.

Goal 5b: Germanna will expand the number of shared distance learning courses by 10% over 2013-2014.

Affordability

Maintain tuition and fees at less than half of the comparable cost of attending Virginia’s public four-year institutions, and increase the annual number of students who receive financial assistance and scholarships by 36,000.

6.

Increase Financial Aid Recipients

Increase the number of students receiving financial aid by 5% over 2013-14 with special focus on middle class students.

Goal 6a: Increase the number of GCC students receiving financial aid by 5% over 2013-2014 with special focus on middle class students.

7.

Implement Rural Virginia Horseshoe Initiative at Pilot Colleges and Establish Four-Year Success Benchmarks

Working with the pilot colleges, develop and operationalize processes for the GED incentive and full-time high school coaching program and track success toward enrolling 50 GED completers at each college and achieving agreed upon coaching progress measures and outcomes, using year one data to set a baseline and subsequently to project years two through four annual goals for measures and outcomes.

Not applicable to Germanna.

 

8.

Reduce Textbooks Cost

Reduce the cost of required textbooks and related course materials in 10% of all course sections offered in 2014-15. Colleges will provide a list of the course sections in which the cost of textbooks and related course materials were reduced, the method of reducing the cost, and the estimated cost savings for enrolled student in each course by May 15, 2015.

8a. Germanna will reduce the cost of required textbooks and related course materials in at least 10% of course sections offered in 2014-2015.

 

Student Success

Triple the number of students graduating, transferring, or completing a workforce credential to 91,173, including tripling the success of students from underserved populations to 39,393.

9.

Enhance Veterans Services

Continue to monitor progress on plans submitted to Chancellor on veteran friendly services. Monitoring reports will be submitted to the Chancellor by October 1, 2014.

9a. The GCC Center for Veteran Support and Retraining will expand services to veterans and active duty military personnel by accomplishing the following:

  • Continue offering courses through interactive video to active duty personnel on base at Dahlgren
  • Develop and implement systematic training of faculty and staff on issues related to this population by incorporating Student Veteran topics into Learning Day and new full and part time faculty orientations. The office of veterans’ affairs will explore options to offer asynchronous on-demand interactive computer based training for staff and faculty to provide continuous education opportunities to further develop veteran’s awareness.
  • Expand advanced standing opportunities

9b. Germanna Workforce will work with the Germanna Office of Veteran’s Affairs to apply for approval for two Workforce credentialing programs eligible for Veteran’s benefits.

   

10.

Implement Student Services Initiative

Continue implementation of the automated early alert system (SAILS) to strengthen persistence.

Goal 10a: Germanna will recruit and hire up to seven Student Success Coaches.

Goal 10b: Germanna will continue to use SAILS for developmental students and gate-keeper courses and will expand SAILS during AY 2014-15 to students assigned to Student Success Coaches.

 

11.

Explore Emerging Learning Technologies

Develop new and evolving learning technologies and promote those that offer the greatest promise for effective teaching and learning and improved student success.

Goal 11a: Continue to explore the use of technologies to support effective teaching and improved student learning by (1) analyzing the results of the use of iPads and (2) making good use of the new Information Commons:

  • Using LibGuide for individual faculty to provide the class related information and resources.
  • Recording library instruction to be used online.
  • Redesign Library website
  • Implement Mobile for library
  • Increase technology innovation among faculty by embedding librarians in English composition courses and providing a librarian for the OER project.
 

12.

Improve College and Career Transition for Students in Training and Coaching Programs

Meet individual college targets established for retention, credentials, and/or transition to employment for participants in Perkins, On Ramp, Middle College, Great Expectations, and high school, college success, and adult coaching by developing standardized processes at the state and college levels for data collection, reporting, tracking, and validation of credential and employment outcomes of students in these programs.

Goal 12a: Germanna will work with the system office to develop standardized processes for data collection, reporting, tracking, and validation credential and employment outcomes of students..

 

13.

Student Success Reporting

Provide comprehensive reporting on a variety of student success measures aligned with Achieve 2015-Take Two and the Reengineering Task Force recommendations.

Goal 13a: Germanna will work with the system office and internally to provide comprehensive reporting on student success measures.

Goal 13b. To encourage mutual accountability, student success data will be more widely published for all employees to view.

 

14.

Update the VDOE/VCCS Dual Enrollment Plan

Work with ASAC, Dual Enrollment Coordinators and VDOE to review and revise current dual enrollment plan.

Goal 14a: Germanna will participate in planned research to review and revise the current dual enrollment plan.

 

15.

Increase Professional Development Opportunities to Enhance Faculty and Student Success

Increase regional faculty development opportunities by 5%, reconstitute 10% of inactive Peer Groups, and increase visibility of adjunct faculty development opportunities in all OPD-sponsored events in direct support of faculty professional development and evaluation goals and objectives.

Goal 15a: Germanna faculty and staff will participate in planned professional development programs.

Goal 15b: Germanna will explore better ways of transcripting professional development activities by our employees.

Goal 15c: Germanna will include professional development in the redesign of staff and part-time faculty evaluation and recognition plans.

Goal 15d: Explore the creation of an Advanced Academy for employee graduates of the President’s Leadership Academy.

Goal 15e: By December 2014, the Office of Human Resources will develop a plan for increased employee professional development to include an extended new employee orientation to include both on-line and relationship building activities.

Workforce

Increase the number of employers provided training and services to 13,000, with a particular focus on high-demand occupational fields.

 

16.

Serve Employers Through College Courses, Programs, And Outreach

Increase the number of employers served through college credit and noncredit courses, customized training, layoff aversion, and other outreach efforts and report annually all their employer activities.

Goal 16a: Expand student internships by 10% over 2013-2014.

Goal 16b: Review recruiting for and use of all program advisory committees

Goal 16c: Workforce will increase employers served by 6% through non-credit courses, customized training, layoff aversion, and other outreach efforts.

Goal 16d: Develop six new programs, certificates, or courses to be added to the Workforce portfolio of offerings.

Goal 16e: The Workforce faculty pool of subject matter experts will increase by a minimum of 6 instructors.

 

17.

Implement Workforce Enterprise System

Monitor and report on the multi-year implementation of a workforce enterprise system.

Goal 17a: Workforce will implement tasks and processes for the Workforce Enterprise System per VCCS directives and guidelines. IT and Business Office will support implementation via serving on project team.

 

18.

Increase the Number of Students Completing and Businesses Recognizing Career Readiness Certificates

Meet individual college targets established for number of individuals receiving and businesses recognizing the CRC.

Goal 18a: Workforce will continue to promote the CRC to increase the number of businesses recognizing the CRCs to by 5%.

Resources

Raise at least $550 million in cumulative gifts and grants to support the mission of Virginia’s Community Colleges.

 

19.

Leverage Support From The Virginia Workforce System

Leverage funding and in-kind contributions from workforce partners and workforce funding streams.

Goal 19a: Continue to improve information sharing and coordination of Workforce Development and Institutional Advancement to leverage partner and vendor support.

 

20.

Leverage VCCS Purchasing Volume

Implement structure needed to support Level II delegated authority for procurement for the system. Obtain authority by June 30, 2015.

Goal 20a:Germanna will participate in cooperative purchasing opportunities and extend the same to other colleges when feasible and appropriate.

 

21.

Explore Planned Giving Opportunities

Work with VCCS Institutional Advancement staff to develop or expand planned giving programs at colleges.

Goal 21a: Germanna’s Division of Institutional Advancement will work with the VCCS to develop a planned giving program.

22.

Increase Online Donations

Increase the number of online donations to the VFCCE by 20% over 2013-14.

Goal 22a: Germanna will increase the number of online donations by 20% over 2013-2014.

 

23.

Research VCCS Alumni Services

Explore opportunities to work with a consultant to conduct research for the development of alumni services for the VCCS.

Goal 23a: Germanna Division of Institutional Advancement will participate as needed by the system office.

Goal 23b. Germanna will expand the use of Social Metrics for monitoring contact with former students.

 

24.

Increase Revenues Generated By Workforce Development Services

Meet individual college targets established for revenues generated in excess of covering the direct costs in delivering workforce development services.

Goal 24a: Workforce will meet an average overall total of 30% revenues generated over direct costs in delivering workforce services.

 

25.

Develop Fundraising Goals

Establish annual fundraising goal for VFCCE by September 30, 2014. Begin evaluation of long-term planning process to assist in the development of fundraising goals to support the VCCS.

Goal 25a: Germanna will establish annual fundraising goals by category and continue implementation of the long-term planning process.

Management Goals

CHANCELLOR’S MANAGEMENT GOALS

In order to accomplish the goals set forth in Achieve 2015-Take Two and these Chancellor’s Goals, various management goals are necessary.

 

26.

Develop Strategic Plan for 2021

Develop and have approved the VCCS 2021 Strategic Plan.

Goal 26a: Germanna will work with VCCS in the development and implementation of the VCCS 2021 Strategic Plan and planning for renewal of the Germanna mission statement and strategic initiatives for 2015-2016.

 

27.

Meet Management Standards

Meet specified academic, administrative, and financial Performance Standards required to receive incentives provided for in the Higher Education Restructuring Act.

Goal 27a: Germanna will meet management standards.

28.

Performance Funding Initiation

Initiate performance funding model. All presidents will develop plans to strengthen student success during presidential evaluations in July. Plans will be submitted to the Chancellor by September 1, 2014. Outcomes of first year efforts will be submitted by June 30, 2015.

Goal 28a: Hire up to 7 student success coaches to provide intense advising for all students with a focus on at risk students.

 

29.

Develop Measures for Strategic Performance Model

Develop comprehensive measures and metrics for distributing funding according to performance standards.

Goal 29a: The Germanna Office of Institutional Effectiveness will work with the VCCS, and internally with Germanna divisions, to develop appropriate measures and metrics for distribution of funding and adoption of performance funding internally.

 

 

30.

Improve Efficiencies In Administrative Services

Initiate plan to implement best opportunities to improve efficiencies in administrative services across the system based on the Benchmarking Study / Opportunity Assessment Project.

Goal 30a: GCC will improve efficiencies in Administrative Services.

Goal 30b: GCC President will serve on the system task force.

 

31.

Develop VCCS Leadership

Develop structure to encourage internal mobility as well as external advancement.

Goal 31a. Germanna will

  • continue the President’s Leadership Academy;
  • explore development of an advanced academy;
  • develop an orientation session for newly hired employees to familiarize them with opportunities at Germanna and the Virginia Community College System; and
  • develop career pathways for current employees.
 

32.

Consolidate Equipment Purchasing

Complete research and develop a program to consolidate computer equipment so that all colleges can participate during the remainder of the fiscal year.

Goal 32a: Germanna IT and Procurement staff will ensure at least 25% of computer equipment procured will us system-wide contracts.

 

33.

Move Data Center

Complete the move of the VCCS enterprise data into a co-location facility, and work with the colleges to identify potential resource-saving measures related to the data center.

Goal 33a: Germanna will explore opportunities to house applications and data in VCCS data center to improve efficiencies and reduce costs or contain cost increases.

 

34.

Migrate to Cloud Email

Develop plans to migrate all VCCS email to cloud-based solutions within the next two years.

Goal 34a: Germanna will support the VCCS initiative and develop local plans.

 

35.

Complete Internal Audit Plan

 

36.

Complete High Risk Program Inventory

Develop and collect inventory of best practices for high risk instructional programs. Implement policies and reporting structures. Include training in all peer group meetings.

 

37.

Implement Diversity Plans

Implement appropriate recommendations from the diversity taskforce.

Goal 37a: By February 2015, Germanna’s Diversity Council will draft a five year rolling plan with timelines, responsibilities, resource and budget, goals and tactics to be incorporated into the College’s Strategic plan.

 

38.

Develop Statewide Marketing Campaign

Develop a marketing campaign promoting community college education statewide.

Goal 38a: Germanna will assist as requested with this project.

Goal 38b: Develop and implement a college promotional campaign emphasizing Germanna’s strategic advantage of caring, connecting Germanna faculty and staff with students.

GERMANNA MANAGEMENT GOALS:

To enable and enhance achievement of the Chancellor’s Goals and the Germanna Strategic Plan the following additional goals will be pursued

39.

Begin planning and implementation of reallocating up to 5% of total budget resources towards higher priority initiatives, especially student learning and success.

40.

Rewrite/Develop Master Plans for Culpeper, Locust Grove, and Stafford.

41.

Implement monumental signs project at Locust Grove and also at Culpeper Center and Fredericksburg Area campuses (with funding availability).

42.

Increase operational effectiveness and efficiency of campus buildings and infrastructure by:

  • Reducing energy use
  • Continuously exploring other efficiencies and procedures

43.

Establish and implement mobile device policies, processes, and networks in preparation for increased use of personal mobile devices on College property

  • Implement a Mobile Device Management System
  • Implement Apple’s volume purchasing program to issue applications for classroom and lab assigned mobile devices
  • Implement security systems to protect mobile devices in addition to existing computer networks
  • Implement VCCS cooperatively procured student refund to card process

44.

Enhance Safety and Security on all campuses

  • Maintain longitudinal database of criminal offenses reported at the College. Use longitudinal criminal activity data from the department’s records management system and computer aided dispatch system to identify trends and patterns in criminal activity.
  • Increase participation in outreach events by 5% over AY 2013-2014
  • Increase by 10% over AY 2013-2014 participation in the Victim/Witness Assistance Program
  • Develop a comprehensive Emergency Management Program using the yearly assessment reviews from the Office of Commonwealth preparedness.

45.

Increase dollar amount of donations directly to the College and/or the Foundation, in kind or in cash, by 20% over AY 2014.

46.

Develop and publish a Speakers Bureau and Media Resource Guide to highlight reputation and capabilities of faculty and staff and improve the image of the College.

47.

The Division of Workforce Development will develop the plan for a College program of Scholarly and Cultural events and activities. The initial plan for this Lyceum will be completed by December 2014.

48.

The Environmental Sustainability Committee will identify and implement environmentally sustainable measures in the areas of academics, workforce development, community partnerships, facilities, and fiscal and administrative operations. These measures will be consistent with VCCS goals and plans as well as with all applicable directives on environmental sustainability from the Governor and other executive institutions.

49.

To increase the understanding of the concepts, mission, and processes and demonstrated behaviors inherent within a learning centered college across all College employment groups, Germanna will rewrite job descriptions of administrative faculty, teaching faculty, and staff to reflect learning centered college principles and assessment needs.

50.

Update the Germanna Policy Manual and draft and gain approval of formal by-laws for the College Board.

51.

Under the lead of the Office of Human Resources, Germanna will explore development of an improved database for faculty credentials.

52.

Germanna will conduct internal and external visioning sessions for Culpeper Center, Locust Grove Campus, Stafford Center, and the Fredericksburg Area Campus. Information and viewpoints gathered at these sessions will feed into the development of the QEP and renewal of Germanna mission and strategic goals and into site master plans (see GCC Goal 40).

53.

Germanna will improved reporting of progress on its Strategic Initiatives and Plan to the Germanna College Board and the larger Germanna community.

54.

Germanna will continue the multi-year development and implementation of the Student Success Plan

  • Hire up to seven student success coaches
  • End late registration starting summer 2015
  • Continue the implementation of more prescriptive curriculum and reduced course selection
  • Continue improving faculty advising and mentoring of students.
  • Increase percentage of students using Virginia Wizard for career planning.
  • Explore the implementation of mandatory posting of mid-term grades and first-two week attendance
  • Develop appropriate benchmarks for success and provide data to determine the impact of implementation of the student success plan.

55.

Workforce will increase the enrollment of registered apprentices by 10%.

56.

Workforce will increase the number of employers sponsoring registered apprentices by 20%.

Approved by the Chancellor July 29, 2014