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Financial Aid- FAQ's

admissions background

--> How do I apply for Financial Aid?

--> What types of Financial Aid are available at Germanna?

--> How do I check the status of my Financial Aid application?

--> How are awards disbursed?

--> How do I use financial aid to pay my tuition?

--> How do I use financial aid to pay for bookstore purchases?

--> What happens if you withdraw from classes?


How do I apply for Financial Aid?

1. Apply for admission to Germanna Community College.

2. Declare a major (program placement) in an eligible degree or certificate program. See Financial Aid or Counseling for a list of eligible programs.

3. Complete the Free Application for Federal Student Aid (FAFSA). The FAFSA will be available starting January 1. We recommend that you complete the FAFSA in January after completing your U.S. income tax forms each year.

You must apply on line at through FAFSA on the web at www.fafsa.ed.gov. This is much faster than the paper process. A FAFSA on the Web Pre-Application Worksheet should be completed prior to applying over the web. This worksheet is available from the Germanna Financial Aid Office or at www.fafsa.ed.gov. You must list Germanna Community College in order for us to receive your information electronically. The School Code for Germanna Community College is 008660. The priority application date is MAY 1.

Germanna Community College must receive the results of your FAFSA by MAY 1 to meet the priority date.

The U.S. Department of Education does not provide colleges with paper FAFSA forms effective with the 2008-2009 academic year.  Students who are unable to complete the FAFSA on line may obtain a paper FAFSA by calling the U.S. Department of Education at 1-800-4-FEDAID.

Before applying electronically the student (and parent, if necessary) should request a PIN number by going to www.pin.ed.gov

The PIN is used to sign your FAFSA electronically.  If you don't use a PIN to sing your FAFSA you will have to print, sign and mail a paper signature page to the FAFSA processor.

You will receive a Student Aid Report (SAR) several weeks after submitting your FAFSA. Read the SAR carefully to check for accuracy. Make corrections if necessary. If you have questions about corrections contact the Financial Aid Office.

You may be asked to submit additional information once Germanna Community College has received the results of your FAFSA. Examples of additional information that might be requested include US tax transcripts for the student and spouse and parents, immigration documentation and social security card.

Information about the Priority Application Date:  If your FAFSA results are received by MAY 1 and all other documents requested by the Financial Aid Office have been received by MAY 1 you have met the priority date and will be evaluated for state and federal aid until all funds have been awarded.  Meeting the MAY 1 date does not guarantee that the student will receive an award.  In most years very limited grant funds (other than Pell Grant) are available to students who complete the FAFSA and/or turn in all requested documents after MAY 1.  

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What types of Financial Aid are available at Germanna?

There are several types of Financial Aid available at Germanna Community College.

View Available Financial Aid List.

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How do I check the status of my Financial Aid application?

1. View the tutorialexplaining how to check the status of your financial aid.

2. Log into your myGCC

*Log in to the MyGCC website using your Student ID and password.

If you are missing any documents that are required by the Financial Aid Office you will see them by navigation to Student/SIS>Self Service>Campus Personal Information>To Do List.  If you see missing documents this means you will need to provide these documents to the Financial Aid Office before your application can be reviewed.

If you have no missing documents you can check to see if you have been awarded financial aid . Navigate to Student/SIS>Self Service>Campus Finances>View Financial Aid. Click on the aid year to view your award.  If you have been awarded, your awards will be displayed. If no awards are displayed, and you have no holds or missing documents, check MyGCC  again in one week. New awards are usually posted at least once per week.

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How are awards disbursed?

Your Financial Aid Award and MyGCC lists the dollar amounts that you will receive if you are a full-time student. The dollar amounts for most financial aid awards are adjusted each semester depending on the number of credits in which you enroll.

View Refund Checks for Financial Aid Students details

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How do I use financial aid to pay my tuition?

You must have a Financial Aid Award to use financial aid to pay your tuition. Students who have been awarded financial aid may use their financial aid for payment of tuition and fees.  Students that are not eligible for financial aid at Germanna may also enroll in the Automatic Payment Plan.  Our Business Office can assist you with enrolling in this. Please see a cashier at either campus location or visit Germanna’s website for more details on payment options or the Automatic Payment Plan.

GCC Online Web Registration

Students with a financial aid award and who register over the web should check MyGCC and verify that a financial aid award is displayed for the term of registration. Students who have a financial aid award displayed on MyGCC only need to register for classes and the classes will be held by the financial aid award. No payment is required at the time of registration unless you owe tuition and fees which exceed your financial aid awards. Financial aid awards will be adjusted at the end of the add/drop period. Students who no longer have enough financial aid to cover tuition and fees will be notified to contact the Business Office for payment. You may contact the Business Office to verify that your classes are held by financial aid.

In Person Registration

Students with a financial aid award and who register in person will have classes held by the financial aid award. No payment is required at the time of registration unless you owe tuition and fees which exceed your financial aid awards. Students should check MyGCC and verify that a financial aid award is displayed for the term of registration. Financial aid awards will be adjusted at the end of the add/drop period. Students who no longer have enough financial aid to cover tuition and fees will be notified to contact the Business Office for payment. You may contact the Business Office to verify that your classes are held by financial aid.

If you decide not to attend after you have registered you must drop the class(es) to avoid charges.  If you do not have sufficient financial aid to cover your tuition costs you must pay the difference prior to the start of classes

Dropping and Adding Classes

Students who drop and add classes after charging tuition are personally responsible for payment of additional charges. Financial aid students should see the Financial Aid Office prior to any class changes. Remember that withdrawal for any reason after the refund period will have a negative effect on your ability to receive financial aid in the future.

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How do I use financial aid to pay for bookstore purchases?

Some students have enough money remaining from grant and scholarship funds (after tuition and fees are paid) to charge books and supplies, and some do not.  If you are trying to charge books to your financial aid, keep the following in mind:

  • The period that students may charge books for each semester limited and changes each semester. 
  • The amount you will have to charge is based on how many classes you are currently enrolled in.  Available aid will depend on your enrollment level!
  • Book and supply charges should be limited to necessities.
  • Students not meeting Satisfactory Academic Progress standards may not charge books to their financial aid.
  • Students notify the cashier at the bookstore that they are using financial aid to pay for bookstore charges and must come prepared with their schedule and a valid photo ID.

Please log in to your MyGCC Student account and verify that you have enough aid to charge books before going to the bookstore!

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What happens if you withdraw from classes?

  • Policies covering tuition refunds and repayments due from students who receive overpayments of financial aid are based on Federal regulations and State policies.
  • It is the student’s responsibility to make any change in his/her enrollment status official by processing an add/drop form through the Admissions and Records Office or through MyGCC. 

Germanna Community College Repayment Policy for Financial Aid Recipient

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