Grading System

In order to receive any letter grade, a student must have attended a minimum of one class meeting or the equivalent in the case of a distance learning course. In a distance learning course, initial student attendance is determined by course participation as measured by accessing and using course materials, completion of a class assignment, participation in a course discussion, or other evidence of participation. Students who enroll in a course but do not attend a minimum of one class meeting or the distance learning equivalent by the census date or earlier date as defined and published by the institution must be administratively deleted from the course by the college. Existing college policies regarding tuition refund shall remain in effect.

The grades of A, B, C, D, P, and S are passing grades. Grades of F and U are failing grades. R and I are interim grades. Grades of W and X are final grades carrying no credit.

The quality of performance in any academic course is reported by a letter grade, the assignment of which is the responsibility of the instructor. These grades denote the character of study and are assigned quality points as follows:

Grade Description Grade Points Per Credit
A Excellent 4
B Good 3
C Average 2
D Poor 1
F Failure 0

Grade Appeals

A change of grade can only be authorized by the faculty member who awarded the grade. Students are encouraged to resolve disputes regarding a grade through an informal appeal to the instructor. If the dispute is not resolved informally, grade appeals are handled according to procedures outlined in the Student Grievance Procedure. It is important to note that a formal grievance must be filed within 30 business days of the student’s knowledge of the grade being disputed. Grades changes initiated by College personnel other than the original faculty member and grades changes for classes taken that are over one year old shall be reviewed and approved by the Vice President of Academic Affairs. (VCCS Policy Manual Section

Grade Point Average

The grade point average (GPA) is determined by dividing the number of grade points earned in courses by the total number of credits attempted. Courses that do not generate grade points are not included in credits attempted.

Developmental credits are not included in the GPA computation.

Semester Grade Point Average: The semester GPA is determined by dividing the total number of grade points earned in courses attempted for the semester by the total number of credits attempted (see Figure 1, How to Figure Grade Point Average).

Cumulative Grade Point Average: The cumulative GPA, which includes all courses attempted, is computed each semester and is maintained on a continuing basis as a record of the student’s academic standing. When students repeat a course only the last grade earned will be counted in the computation.

Curriculum Grade Point Average: A curriculum GPA, which includes only those courses applicable to the student’s curriculum, is computed in order to ensure that the student satisfies the graduation requirement for that curriculum. When students repeat a course, only the last grade earned is counted in the computation of the curriculum GPA.

Figure 1 – How to Figure Grade Point Average

A = 4 Grade Points B=3 Grade Points C=2 Grade Points D =

Dept. No. Sec. Course Title             Credits Attempted Credits Attempted Credits Completed Grade Quality Pts
Semester Totals:               17 17 54
BIO 102 01 General Biology II              4  4 4 B 12
MTH 120 01 Introduction to Mathematics 3  3 3 A 12
ENG 111 03 College Composition I        3  3 3 B 9
IST 114 01 Fundamentals of Computer Info. Sys.                                    3 3 3 B 9
PED 126 01 Archery                              1  1 1 B 3
BUS 200 01 Principles of Management  3  3 3 B 9

Semester GPA: 3.18

Quality points are computed by multiplying the number of credits completed by the grades earned. For example, for BIO 102 –1 (4 credits), the student earned a B grade (3 points): 4 credits X 3 points = 12 quality points.  Semester grade point average is computed by dividing the total quality points earned by the total credits attempted.  For example, 54 divided by 17 = 3.18 semester GPA. Only seven credit hours of “P” grades may be applied toward graduation.

Grade Reports

Final grade reports are available to students via the Student Information System on MyGCC at the end of each semester. No grades will be mailed. Final grades are a part of the student’s permanent academic record and are recorded on the student’s official transcript.

I Incomplete: No grade point credit. Used for verifiable unavoidable reasons. To be eligible to receive an“I”grade, the student must (1) have satisfactorily completed more than 60% of the course requirements and attendance and (2) must request the faculty member to assign the “I”grade and indicate why it is warranted. The faculty member has the discretion to decide whether the “I” grade will be awarded. Since the incomplete extends enrollment in the course, requirements for satisfactory completion will be established through student/ faculty consultation.  In assigning the“I”grade, the Faculty member must complete documentation that (1) states the reason for assigning the grade; (2) specifies the work to be completed and indicates its percentage in relation to the total work of the course; (3) specifies the date by which the work must be completed; and (4) identifies the default (B, C, D, F, P, R, or U) based upon course work already completed. Completion dates may not be set beyond the last day of the subsequent semester (to include summer term) without written approval of the chief academic officer of the campus. The student will be provided a copy of the documentation. A“W”grade will be awarded only under documented mitigating circumstances which must be documented by the student and approved by the Chief Academic Officer of the campus.

P Pass: No grade point credit. Applies only to selected non-developmental courses which have College approval for the pass/unsatisfactory grading option.

U Unsatisfactory: No credit. Applies to Developmental Studies, noncredit courses, and selected credit courses which have College approval for the pass/ unsatisfactory grading option.

W Withdrawal: No credit or academic penalty. A grade of “W”is awarded to students who withdraw or are withdrawn from a course after the add/drop period but prior to the completion of 60% of the session. See“Withdrawing from a Course”under“Registration Information”earlier in this section.

R Re-enroll: No credit. Student must re-enroll to satisfactorily meet course objectives. To be used only for Developmental Studies (numbered 01 through 09).

S Satisfactory: No grade point credit. Used only for satisfactory completion of a Developmental Studies course (numbered 01 through 09).

X Audit: No credit. Permission of the Dean of Instruction is required to audit a course. After the last day to drop with a refund, students may not change from credit to audit.

Pass/Unsatisfactory Grading Option:

Grades available under the Pass/ Unsatisfactory option are“P”and“U”. A student enrolled in a class under this option receives one or the other of these two grades, except where an“R,”“I,”or “W”is appropriate. Permission of the Dean of Instruction is required for utilizing the Pass/Unsatisfactory option. The“P”grade is not included in GPA calculations. A maximum 7 semester credit hours from courses for which the“P”grade has been awarded may be applied toward completion of a degree or certificate.

Note: The grades of A, B, C, D, P, and S are passing grades. Grades F and U are failing grades. R and I are interim grades. Grades of W and X are final grades carrying no credit.

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