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Access for Persons with Disabilities

Germanna Community College is committed to the full and total inclusion of all individuals and is dedicated to the principle of individual empowerment. To this end, services are provided to ensure equal access to all aspects of the college experience for students with disabilities through the most appropriate accommodations. Services are provided based on each student’s individual needs.  

Services are available to students who self-identify and provide appropriate documentation of their disability.  Through accommodations and other support services on campus, Germanna Community College strives to provide a quality experience for all qualified students with disabilities. All services are provided at no charge.  

Students who feel they have been denied equal access to all programs and services offered by the College may refer to the Access Policy located in the Appendix or http://www.germanna.edu/policies/

Services for Students with Disabilities

Students with disabilities who will need accommodations to fully participate in the programs and services offered by Germanna Community College are encouraged to register with the Coordinator of Disability Services at either the Locust Grove or Fredericksburg Area Campus. To be eligible for services, students must submit appropriate medical documentation of their disability. Services are provided based on each student’s individual needs. Services may include, but are not limited to: orientation to campus, academic accommodations, physical barrier removal, liaison with faculty and staff, and/or information and referral.  In the event that an accommodation request is denied, students may refer to the grievance procedures for students with disabilities. This grievance procedure is outlined in the Germanna Community College Access Policy found in the Appendix section of this catalog.

Service Animals

This policy applies to students, employees, and the public who utilize Germanna Community College’s programs and services.

It sets forth the College’s requirements for use of service animals by qualified individuals with a disability or disabilities for access to facilities and programs or as a reasonable accommodation in compliance with State and Federal legislation regarding persons with disabilities. It is the College’s intention to ensure that persons with disabilities who have a legitimate and/or documented basis for utilizing service animals on College premises are permitted to do so (as listed on the college web site). For additional information, please see the Service Animal Policy located in the Appendix or at http://www.germanna.edu/policies/.

Campus Safety and Crime Awareness

The safety of all our students, staff, and visitors is a primary concern at Germanna.  It is a partnership in which everyone plays an important role.  The more you know about where you are; about what is happening around you; and if an emergency happens knowing how to respond will affect all of us at Germanna. Any life threatening emergencies such as a fire or medical problem should be reported immediately to the campus police.

Germanna Community College Police Department officers provided uniform patrols 24 hours a day.  College facilities are open Monday through Friday from 6:30 AM until 10:00 PM, Saturday 6:30 AM till 4:00 PM.  With the exception of Sunday classes or other special events the college closes from 4:00 PM on Saturday until 6:30 AM on Monday.

Telephone numbers for the College Police Department are posted on every class room phone instrument and at the main entrances to the buildings.

The most important person involving your safety is you.  Observe these safety suggestions to keep yourself safe:

  • Secure your personal property; do not leave purses, backpacks, computers unattended.
  • Lock your vehicle; keep objects in your passenger section out of sight, put them in the trunk of the vehicle, or if you have a large open back area cover the items with a blanket The potential thief will not be tempted to steal or break into your vehicle if he does not have something to see laying on the seat.
  • Use the “buddy system” or walk with a group; especially when it is dark.  Have your car key ready and in your hand, and always inspect and look in your vehicle before getting behind the wheel. Leave with the group as there is greater safety in numbers.
  • Upon request campus police or security officers can escort you to your vehicle in the parking lot.
  • Exit the buildings from the main doors if possible during the evening hours.
  • Be alert and drive slow in the parking lots to avoid striking a pedestrian or other vehicle.

Report any theft or lost property, accidents, damage to property, or need for emergency services to the campus police.  

As required by the federal Clery Act this college maintains annual crime statistics concerning the occurrences of reported criminal offenses and the number of arrests for particular violations on or near campus during the preceding three years.  This report is available prominently on the college police website not later than 1 October annually. As required by law, this report, which is available free of charge in printed or electronic format.  These statistics are available at the campus police office.  You may also contact the Germanna Community College Chief of Police for this information at 1-540-891-3007, or go directly to the College Police website.

Germanna Community College will not tolerate sexual misconduct inclusive of sexual assault, sexual harassment and verbal misconduct, in any form, including acquaintance rape by any student toward another student, members of the faculty or staff, other employee/non-employee, or college visitors.  These charges are a serious violation of Germanna Community College policy on Sexual Violence, Domestic Violence, Dating Violence, and Stalking and is punishable through sanctions. Moreover, it is a crime subject to both criminal and civil legal actions.  Students who violate this policy will have college charges processed against them in the normal manner of due process provided by college rules. Violations of college policies and various State Laws pertaining to these matters will be strictly enforced. The College Police Department will work with the victim, appropriate college authorities, and local/state jurisdictions to help maintain a safe workplace and learning environment.

In the event of a sexual assault or any sexual misconduct, the victim should first seek safety.  The college strongly urges that a student who has been sexually assaulted to immediately contact the College Police. However, they may also choose to contact a College Counselor or Dean of Students.

Students can choose to pursue criminal proceedings and also file a complaint with the College, or the student can choose to just do the latter.

Counselors and Police/Security personnel on duty can be found:

College Police Emergency Number: (540) 727-2911 or 2911 from any college IP phone.

Fredericksburg Area Campus

  1. Earl Dickinson Building, Counseling Center Room 201, (540) 891-3021 V. Earl Dickinson Building, College Police Dispatch, Room 121, (540) 891-3079 or (540) 834-1079

Locust Grove Campus

French Slaughter Building, Counseling Center, Room 205, (540) 423-9123 and

College Police Office, Room 112, (540) 423-9044

Learning Cottage 900, College Police Administration Offices, Room 904 (540)

423-9183 or (540) 423-1984

Joseph R. Daniel Technology Center – Culpeper

Daniel Technology Center, Counseling Office, Room 121, (540) 937-2910 and

College Police Office , Room 125, (540) 937-2920

Stafford  County Center  

2761 Jefferson Davis Highway, Suite 107, Stafford, VA 22554, (540) 288-8830

It is the intent of Germanna Community College to provide a safe and secure environment for College employees, students, and visitors by establishing preventative measures, holding perpetrators accountable, and providing assistance and support to victims. The college has policies that specifically addresses the College’s position on prevention, reduction, and management of violence to provide a safe working and learning environment for our students, employees, and visitors at all College owned, controlled, or leased properties, including off-campus locations. These policies can be found in the Appendix or at http://www.germanna.edu/policies/.

If You See Something Say Something; If you observe any behavior which you feel could be suspicious or life threatening to others at Germanna please report it promptly to the College Police, a counselor, faculty member, or college staff. Students see more than anyone else on campus.  It is not snitching, but rather a response which could save someone from grave harm. Safety is Everyone’s Responsibility.

Children on Campus

Children should not be brought to the campus in lieu of appropriate child care. College facilities cannot accommodate the care of children while parents are working or attending class. The College and its staff cannot be responsible for the safety and welfare of children. Children cannot be brought into classrooms, laboratories, the Testing Center, the Tutoring Center, or the Academic Computing Center because of disruption of instruction or study, exposure to material unsuitable for children, and possible danger to the children. Children on campus must be supervised by a parent or guardian at all times, and the parent or guardian is responsible for seeing that the children are mindful of others using College facilities. This applies to all children under the age of 18 years who have not been admitted to the College.  

Community Use of College Facilities

Germanna Community College provides limited use of its facilities for community groups and educational and governmental agencies. Approval of requests will be contingent on the appropriateness of the proposed activity, space availability, and budget considerations.  Inquiries about community use of Germanna Community College facilities should be directed to the office of the Vice President for Workforce and Community Education.

Human Rights Policy

Title IX – Sexual Violence, Domestic Violence, Dating Violence, and Stalking

1. Purpose The purpose of this Policy is to establish that the College prohibits discrimination, harassment, sexual assault, domestic violence, dating violence, stalking, and retaliation and to set forth procedures by which such allegations shall be filed, investigated and resolved. As a recipient of federal funds, Germanna Community College is required to comply with Title IX of the Higher Education Amendments of 1972, 20 U.S.C. § 1681 et seq.

View Complete Policy

Inclement Weather

In the event of an emergency or inclement weather, a decision regarding a closing or late opening will be made by 6:00 a.m. In the absence of any announcement, classes will be held.

Announcements will be made as follows:

Announcements: Closing announcements will be posted on www.germanna.edu.  Announcements will be broadcast on local radio and television stations, and an E2Campus message will be sent.

Day Class Closings: When an individual campus is closed, all classes are canceled at that particular campus. No faculty, staff or students involved at that particular campus are to report to that campus except essential personnel who are to report as soon as possible.  Closings occurring during the day will be announced by the Deans of Instruction on each campus and communicated to any other appropriate locations through site administrators.

Evening Class Closings: If a decision is not made by 6:00 a.m., an announcement regarding the cancellation of evening classes will be made as soon as possible but not later than 4:00 p.m. If there is no announcement, classes will be held.

Late Openings: Classes will begin when the college officially opens and any remaining time for instruction will be utilized. For example, if the class is scheduled to begin at 9:30 a.m. and the College opens at 10:00 a.m., instruction for that class will commence at 10:00 a.m.

Safety Notice: If classes are held, each individual must assess conditions at the point from which that person is traveling since conditions can vary greatly throughout the service region. No one is expected to place attendance above personal safety. However, if a student does miss a class, it will be the student’s responsibility to contact the professor as soon as possible to make arrangements for completing class work. Additional information regarding this policy may be found at http://www.germanna.edu/policies/safety-and-security/.

Information Technology Ethics

Users of the Virginia Community College System wide and local area computer systems must abide by the following terms. These terms govern access to and use of the information technology applications, services and resources of the VCCS and the information they generate.

The College grants access as a necessary privilege in order to perform authorized functions at the College. Users must not knowingly permit use of entrusted access control mechanisms for any purposes other than those required to perform authorized functions. These include log-on identification, password, workstation identification, user identification, file protection keys, or production read or write keys.

Users will not disclose information concerning any access control mechanism unless properly authorized to do so by the College. Users will not use any access mechanism that the VCCS has not expressly assigned to them.

Users will treat all information maintained on the VCCS computer systems as strictly confidential and will not release information to any unauthorized person. Users agree to abide by all applicable State, federal, VCCS, and College computer security and ethics guidelines. Users will follow all the VCCS computer ethics guidelines and protect the data contained therein. If users observe any incidents of noncompliance with the terms set forth herein, they are responsible for reporting them to the Technical Services Manager.

Users acknowledge that the VCCS’s network administration or appropriate, designated College officials reserve the right, without notice, to limit or restrict any individual’s access and to inspect, remove or otherwise alter any data, file, or system resource that may undermine the authorized use of any network computing facilities.  

Users are responsible for adhering to the terms and provisions of this policy. Any user found to be in violation of these terms and provisions will be subject to disciplinary action.

VCCS Computer Ethics Guideline

Thousands of users share VCCS computing resources. Every user must use these resources responsibly since misuse by even a few individuals has the potential to disrupt VCCS business or the work of others. Therefore, users must exercise ethical behavior when using VCCS computing resources.

State Law classifies damage to computer hardware or software, unauthorized examination, or unauthorized use of computer systems as misdemeanor crimes. Computer fraud and use of a computer as an instrument of forgery can be felonies. The VCCS’s internal procedures for enforcement of its policy are independent of possible prosecution under the law.

Definition: VCCS computing resources include mainframe computers, minicomputers, microcomputers, networks, software, data, facilities and related computer peripherals.

Guidelines: The following guidelines shall govern the use of all VCCS computing resources:

Users must use only those computer resources that they have the authority to operate.

Users must not provide false or misleading information to gain access to computing resources. The VCCS may regard these actions as criminal acts and may treat them accordingly. Users must not use VCCS computing resources to gain unauthorized access to computing resources of other institutions, organizations or individuals.

Users must not authorize anyone to use their computer accounts for any reason. Users are responsible for all use of their accounts. Users must take all reasonable precautions, including password maintenance and file protection measures, to prevent use of their accounts by unauthorized persons. Users must not, for example, share their password with anyone.

Users must use their computer resources only for authorized purposes. Students or staff, for example, may not use their accounts for private consulting. Users must not use their computer resources for unlawful purposes, such as the installation of fraudulently or illegally obtained software.

Use of external networks connected to the VCCS computing network must comply with the policies of acceptable use promulgated by the organizations responsible for those networks.

Other than material known to be in the public domain, users must not access, alter, copy, move or remove information, proprietary software or other files (including programs, members of subroutine libraries, data and electronic mail) without prior authorization. The College or VCCS computer network data trustee, security officer, appropriate College official or other responsible party may grant authorization to use electronically stored materials in accordance with policies, copyright laws and procedures. Users must not install proprietary software on systems not properly licensed for its use.  

Users must not use any computing facility irresponsibly or needlessly affect the work of others. This includes transmitting or making accessible offensive, annoying or harassing material. This includes intentionally, recklessly, or negligently damaging systems, intentionally damaging or violating the privacy of information not belonging to the user. This includes the intentional misuse of resources or allowing misuse of resources by others. This includes loading software or data from untrustworthy sources, such as free-ware, onto official systems without prior approval from the Technical Services Manager (TSM).

Users should report any violation of these regulations by another individual and any information relating to a flaw or bypass of computing facility security to the Information Security Officer or the Internal Audit department.

Enforcement Procedure: Faculty, staff and students at the College or VCCS computing network facility should immediately report violations of information security policies to the TSM.  

If the accused is an employee, the TSM will collect the facts of the case and identify the offender. If, in the opinion of the TSM, the alleged violation is of a serious nature, the TSM will notify the offender’s supervisor. The supervisor, in conjunction with the College or System Office Human Resources Office and the TSM, will determine the appropriate disciplinary action. Disciplinary actions may include but are not limited to:

  • Temporary restriction of the violator’s computing resource access for a fixed period of time, generally not more than six months.
  • Restitution for damages, materials consumed, machine time, etc., on an actual cost basis. Such restitution may include the costs associated with determining the case facts.

Disciplinary action for faculty and classified staff in accordance with the guidelines established in the State Standards of Conduct Policy. In the event that a student is the offender, the accuser should notify the Dean of Student Development. The Dean, in cooperation with the TSM, will determine the appropriate disciplinary actions which may include but are not limited to:

  • Temporary restrictions of the violator’s computing resource access for a fixed period of time, generally not more than six months.
  • Restitution for damages, materials consumed, machine time, etc., on an actual cost basis. Such restitution may include the costs associated with determining the case facts.
  • Disciplinary action for student offenders shall be in accordance with the College’s Student Standards of Conduct. The College President will report any violations of State and federal law to the appropriate authorities. All formal disciplinary actions taken under this policy are grievable and the accused may pursue findings through the appropriate grievance procedure.

Parking Regulations

The main parking lots are available for all students, employees and visitors; however, parking is restricted in areas designated with reserved or disabled parking signs. Unauthorized parking in these spaces is a violation and is subject to action by the College. Parking on the roadway (bordering the parking lane) is a violation per State law and the vehicle may be towed by the college police department or an agent of the local/state law enforcement authority, with substantial cost for recovery. Parking in unmarked areas or on the lawn is also prohibited and subject to the above sanctions.

Smoking

Since the Surgeon General has determined that cigarette smoking is the largest preventable cause of illness and premature death in the United States and research indicates that nonsmokers who are exposed to tobacco smoke are also at risk, a safe and healthful environment is one which is as smoke-free as possible. Germanna has a smoke-free environment in all interior areas of the College buildings. This policy is adopted in compliance with the Virginia Clean Air Act and in the interest of the College to maintain a safe and healthy environment. Smoking is only allowed in designated smoking areas outside of college facilities at each campus.  These designated areas will have signage that distinguishes them. In order to maintain a clean campus, receptacles for cigarette disposal will be placed in these designated areas for use by smokers. Receptacles for cigarette disposal will be placed in these designated areas for use by smokers.

All Germanna Community College employees should help ensure that buildings remain smoke free by tactfully directing smokers to the nearest designated smoking areas outside the building.

An employee’s failure to abide by “no smoking” designations may result in disciplinary action, as determined by the appropriate Standards of Conduct.  A student’s failure to abide by “no smoking” designations may result in disciplinary action as determined by the Dean of Student Development and Student Code of Conduct.

The Germanna Community College Police Department will be responsible for the enforcement of this policy by administrative or criminal action in accordance with state statute. Additional information regarding this policy may be found in the Appendix.

Substance Abuse

The possession, use, manufacture, or distribution of illegal drugs or other controlled substances by students, faculty, or staff at Germanna Community College is prohibited. Germanna is committed to taking all actions consistent with the law and individual rights to eliminate illegal drugs on its campuses and to deal firmly and fairly with individuals found in violation of Virginia and/or federal laws pertaining to such substances. Germanna addresses this issue with a program of enforcement, education, prevention, counseling, and referral.

Education and learning are especially impaired by alcohol abuse and illicit drug use. Misuse of alcohol and other drugs among college students inhibits their educational development and is a growing concern among our nation’s institutions of higher education. Germanna Community College shares this concern and is committed to creating an environment that promotes and reinforces healthy, responsible living; respect for community laws and campus standards and regulations; the individual’s responsibility within the community; and the intellectual, social, emotional, spiritual or ethical, and physical well-being of its community members.

Health Risks: Many physical and psychological health risks are associated with abuse of alcohol and other substances.  Such behavior may result in problems in school, work, or relationships. Listed below are some health risks associated with substance abuse.

  • Difficulty with attention and learning.
  • Physical and psychological dependence.
  • Blackouts/Coma
  • Depression
  • Fatigue
  • Damage to the brain, liver, heart, digestive and immune systems.
  • Accidents/unwanted sexual activity due to impaired judgment and coordination.
  • Increased risk of hypertension, heart disease, cancer, mental illness, other diseases and death.

Resources Available: Referral options are available through Counseling Services for students who think they, or a family member or a friend are at risk of drug or alcohol abuse. An environment which allows students to openly discuss substance abuse problems without fear of reprisal will be maintained. The College maintains a close working association with local community agencies that provide counseling and treatment of substance abuse.  Memorandums of Agreement have been signed to coordinate services between Germanna and local Community Services Boards.  Information about these agencies and their services is available in Counseling Services.

Sanctions and Penalties: The Germanna Community College Police Department will strictly enforce violations of these statues. The department also maintains a collaborative working relationship with local and state law enforcement authorities to assist with enforcing violations of these statutes.  Students, faculty, and staff are hereby notified that illegal involvement with drugs will result in disciplinary action by the College and referral for prosecution.

Disciplinary sanctions for students are enumerated in the Statement of Student Rights and Responsibilities and include suspension or dismissal from the institution.  Sanctions for faculty and staff range from referral to counseling and/or reprimands to suspension and termination of employment. Criminal penalties for violations of local, State and federal statutes regarding the unlawful possession or distribution of illegal drugs and alcohol include fines and/or imprisonment terms, depending upon the classification of the offense.