Administrative withdrawal

Student Services Policy 80470

1. Purpose

This policy establishes a clearly defined process and procedure for administratively withdrawing a student for non-attendance or non-participation in an online course after initial attendance.  This process does not apply to students being removed from a course due to initial non-attendance.

2. Policy

2.1 Germanna Community College recognizes the importance of attendance and participation in the success of its students. For this reason, faculty identify specific class attendance policies and other requirements of the class in the syllabi, which is distributed at the beginning of each term.  Regular classroom attendance, or regular participation in the case of a nontraditional course format, is generally part of these requirements.

2.2 If a student is going to be absent, it is their responsibility to inform the instructor prior to the absence occurring whenever possible. Students are also responsible for making up all coursework missed during the absence.

2.3 In the event of unexplained absences, or a violation of the instructor’s attendance policy, after initial attendance by the student, the instructor may withdraw a student administratively, resulting in a grade of W for the course.

2.4 The administrative drop is only to be used after census date, and the student will be assigned a W. If a student does not initially attend, this should be reported directly to the Roster, who will administratively delete the student from the course with no letter grade.  If a student does initially attend, but has multiple absences after this, this will be reported to the Registrar.

2.5 The student’s class load will also be reduced by the course credits, which may affect the student’s full-time or part-time status. Tuition will not be refunded.

2.6 Students who are withdrawn from a course by the instructor for non-attendance cannot be reinstated unless instructor error is determined.

3. Procedure

3.1 Students who have initially attended their course, but have since had multiple unexplained absences or violated the professor’s attendance policy outlined in the syllabi may be administratively withdrawn by the instructor after census date.

3.2 In order to do this, the instructor must submit a completed Administrative Withdraw due to Non-Attendance Form to Admissions and Records for processing.

3.3 The student will be withdraw from the course, and notified by the Admissions and Records Office.

3.4 The student will not be eligible for a tuition exception.

4. Definitions

5. References

6. Point of contact


7. Approval and revision dates

Leadership Council: February 23, 2018
College Board: March 15, 2018

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