Mass email to students

Administration Policy 10190

1.0 Purpose

1.1 Mass electronic mail or “email” as a method for communication to every enrolled student at Germanna Community College should be used to communicate critical information that will impact the student’s academic success: defined as but not limited to security and registration issues.

2.0 Policy

2.1 All mass email communication will be distributed to currently enrolled students through their official Germanna email accounts only. Regular announcements that can be posted on Blackboard or elsewhere on the website are prohibited.

3.0 Procedures

3.1 Persons who wish to disseminate critical information to the student body should first seek the approval of their department supervisor.

3.2 That information then goes to the Public Information Officer for approval at least three (3) days in advance of preferred delivery date. In the absence of the Public Information Officer, it would go next to the Director of Institutional Advancement; in his/her absence it would go to either the Vice President for Administrative Services or Vice President for Academic Services.

3.3 Public Information Officer makes final determination and returns it to sender with a carbon copy to IT.

4.0 Point of contact

Public Information Officer

5.0 Approval and revision dates

President’s Council – January 25, 2006

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